Membership

Membership Categories

The Club presently has approximately 3,300 Members, which, with partners and children, gives a total of some 9,000 users. Membership is open to any resident of Hong Kong who can satisfy the General Committee's requirements that he or she is a suitable person.

Full (Social) Membership

Entitles a Member to all privileges of Full Membership including the ability to vote, propose individuals for membership and be elected to hold a position of Office at the Club.

Full (Sports Preferred) Membership

An open category of Membership that requires an individual to demonstrate that he/she is able to play for, and/or contribute to, one of the Club's Sports Sections/Designated Sports Activities ("DSA") at team level. The five core Sections are: Rugby, Soccer, Hockey, Squash, and Lawn Bowls, with the Netball Division having gained DSA Status in 2001. A successful candidate will be offered a temporary period of twelve months *Associate Membership followed by an opportunity to convert to Full Membership status and honour a four year commitment to the relevant Section/DSA, subject to the suitability of the individual. During the four year period, a candidate's playing/training and food & beverage spending records will be monitored by the respective Section/DSA and the Membership Sub-Committee.

Corporate Membership

Any company, firm or business wishing to be admitted as a Corporate Member must acquire a Corporate Subscription (Debenture), which allows one nominee per Debenture at any one time. (There are currently no Corporate Debentures available from the Club).

Associate Membership

Below please find a breakdown of the various Associate membership categories available at the Football Club. In particular, we have highlighted our Junior Associate membership which affords young people between 13 years of age to 28 years of age the opportunity to join the Football Club in their own right as long as they are able to play one of our core sports to a representative level. The respective sporting Sections, Designated Sports Activity or Societies have certain requirements (aligned to sporting ability) that must be met if one is to be offered Junior Associate Membership. Please contact membership@hkfc.com if you require any further information. Finally, a table of fees/charges is set out below for Junior Associate Membership:

Table of Fees for Junior Associates:

Age  Entrance FeeSubscriptions fee per month
13-21HK$1,000$100
21-28HK$1,000$600

6.2  ASSOCIATE MEMBERSHIP

1.  Summary of Categories

In accordance with the Articles, the General Committee will offer Associate Membership of the Club for individuals under the following categories, listed in Appendix I of the Bye-laws :-

(a)  Lady Associate

This is now a closed category of membership. Full Monthly Subscriptions and levies to be paid.

(b)  Family Member Associate

Offered to the Responsible Person of the Family of a deceased Member or in other special circumstances. Entrance Fee is waived. Prescribed Monthly Subscriptions and levies to be paid.

(c)  Consular Associate

Offered to a current Consul General or the Deputy Consul (the position of Vice Consul is not enough to warrant the giving of this category of membership) or Commissioner of a country having diplomatic ties with the Hong Kong Special Administrative Region. An Honorary Consul does not fit the criteria for this category of membership and will no longer be considered. Entrance Fee is waived. Prescribed Monthly Subscriptions and levies to be paid. No Accelerated Social Membership is available to a Consular Associate.

(d)  Club Manager Associate

Offered on a reciprocal basis to a current manager of a recognised sports or recreational establishment in the Hong Kong Special Administrative Region. Entrance Fee and Monthly Subscriptions waived.

(e)  National Sports Association Associate

Offered to the General Manager/Chief Executive, who must be a full time paid employee of a National Sports Association (NSA) of the Hong Kong S.A.R., where the Club has teams participating on a representative competitive league basis. Entrance Fee is waived. Prescribed Monthly Subscriptions and levies are to be paid. On cessation of employment with the NSA, membership will cease forthwith. No Accelerated Social Membership is available to a National Sports Association Associate.

(f)  Overseas Corporate Associate

Offered to a number of nominated representatives of an overseas financial sponsor of the Club, for the duration of the sponsorship, whether on a daily revolving basis or otherwise. Prescribed Monthly Subscriptions and levies to be paid.

(g)  Sports Subscriber Associate

Offered to a nominated representative of a major financial sponsor of the Club or a Section, Designated Sports Association Society or other recreational sport or activity for the duration of the sponsorship. Entrance Fee and Monthly Subscriptions waived.

(h)  Sports Preferred Associate

Offered to a sports person of representative Club standard who is at least 28 years of age, upon the recommendation of two officers of a Section or approved Designated Sports Association or the Sports and Recreation Sub-committee for the purpose of participating in that sport on behalf of the Club. A limited quota of ‘Special’ Sports Preferred Associate memberships are also offered, on a wider basis, with modified criteria. Prescribed Entrance Fee and Monthly Subscriptions and levies to be paid. Sports Preferred Associates should remain in this category for no more than twelve months, but may then become Full Members upon conditions prescribed from time to time by the General Committee.

(i)  Junior Associate

Offered on similar terms to Sports Preferred Associate membership to young men and women who have not reached 28 years of age (with a sub-category for those under 21 years of age) and are entitled to be registered with the relevant sports organisation to participate in that sport upon the recommendation of two officers of a Section, approved Designated Sports Association or (in certain circumstances) by the Sports & Recreation Sub-committee. Prescribed Entrance Fee and Monthly Subscriptions and levies to be paid. Junior Associates, upon reaching 28 years of age shall cease to be Junior Associates, but may then become Full Members upon conditions prescribed from time to time by the General Committee.

(j)  Sports Debenture Associate

Offered to a sports person capable of playing at the highest team level, upon the recommendation of two officers of a Section or approved Designated Sports Association, for the purposes of participating in that sport on behalf of the Club. Quotas and restrictions apply to each Section/Designated Sports Association. A limited quota is also offered, with less stringent criteria. Entrance Fee is waived. Prescribed Monthly Subscriptions and levies to be paid. Sports Debenture Associates may remain in this category for not more than three years,but may then become Full Members upon conditions prescribed from time to time by the General Committee.

For the avoidance of doubt, the following are not categories of Associate membership:-

Life Member                    Corporate Member
Honorary Member          Nominee
Temporary Member       Family member (Spouse, Child)
Absent Member              Temporary registered player

2.  Criteria, conditions, methods and procedures for admission as an Associate Member

Admission as an Associate Member of the Club shall be upon the following prescribed criteria and conditions and through the following prescribed methods and procedures (subject always to the approval of the General Committee):-

(a)  Lady Associate

(i)  This is now a closed category of Associate membership. It consists of those ladies who have been admitted as Lady Associates of the Club (including those ladies previously known as Lady Subscribers) and who have not opted to convert their membership to Full Member in accordance with the procedure laid down by the Club.

(ii)  Lady Associates shall pay the same Monthly Subscriptions and levies as Full Members.

(iii)  Having opted to retain membership in this category, the person shall remain as an Associate Member with no voting rights.

(iv)  For the avoidance of doubt, a Lady Associate is not required to transfer her membership into her husband’s name upon marriage.

(v)  A Lady Associate may apply to become an Absent Member.

(b)  Family Member Associate

(i)  This category of Associate membership is only open to the Responsible Person (normally the surviving Spouse) of the Family of a deceased Member (except where a Spouse can take up a corporate nomineeship), or in other special circumstances.

(ii)  Applicants must apply in writing (within 12 months of the Member’s passing) stating their circumstances. In reviewing an application for Family Member Associate, the General Committee shall take into account any matters it may consider relevant in deciding whether a person is eligible for membership in this category.

(iii)  Entrance Fee is waived, but prescribed Monthly Subscriptions (unless the applicant is the Spouse of a Life Member or Honorary Member) and levies shall be paid.

(iv)  On gaining membership through this category the person will become an Associate Member with no voting rights.

(v)  A Family Member Associate may apply to become an Absent Member.

(c)  Consular Associate

(i)  This category of Associate membership is only open to the current Consul General or the Deputy Consul (the position of Vice Consul is not enough to warrant the giving of this category of membership) or Commissioner of a country having diplomatic ties with the Hong Kong Special Administrative Region and is available only to one at a time for any country.

(ii)  Membership through this scheme shall be entirely at the discretion of the General Committee.

(iii)  Entrance Fee is waived, but prescribed Monthly Subscriptions and levies shall be paid.

(iv)  On gaining membership through this category the person will become an Associate Member with no voting rights.

(v)  On ceasing to hold the relevant title or be resident in the Hong Kong Special Administrative Region, the Consular Associate shall have his or her Associate membership automatically cancelled.

(d)  Club Manager Associate

(i)  This category of Associate membership is only open on a reciprocal basis to a current General Manager/Chief Executive of a recognised sports or recreational establishment in the Hong Kong Special Administrative Region.

(ii)  The individual shall be recommended as a Club Manager Associate by the General Manager to the General Committee.

(iii)  Entrance Fee and Monthly Subscriptions shall be waived.

(iv)  On gaining membership through this category the person will become an Associate Member with no voting rights.

(v)  On ceasing to be a General Manager/Chief Executive of a reciprocating recognised sports or recreational establishment in the Hong Kong Special Administrative Region, the Club Manager Associate shall have his or her Associate membership automatically cancelled.

(e)  National Sports Association Associate

(i)  This category of Associate Membership is only open to a current General Manager/Chief Executive (or similar position), who must be a full time paid employee of a National Sports Association (NSA) where the Club has teams participating on a representative competitive league basis and is available only to one person at a time for any NSA.

(ii)  Membership through this scheme shall be entirely at the discretion of the General Committee

(iii)  Entrance Fee is waived, but Prescribed Monthly Subscriptions and levies shall be paid.

(iv)  On gaining Membership through this category the person will become an Associate Member with no voting rights.

(v)  On ceasing to hold the relevant position in the NSA, the National Sports Association Associate shall have his or her Associate membership automatically cancelled.

(f)  Overseas Corporate Associate

(i)  This category of Associate membership is only open to nominated representatives of an overseas financial sponsor for the Club or its membership.

(ii)  Membership through this scheme shall be entirely at the discretion of the General Committee.

(iii)  Memberships may be limited in number, be based on revolving use by the individuals comprising the nominated representatives of the sponsor and/or be limited in respect of facilities to be used and/or times of usage.

(iv)  Entrance Fee is waived, but prescribed Monthly Subscriptions and levies shall be paid (whether as a lump sum in advance, or otherwise, as the General Committee shall determine).

(v)  On gaining membership through this category, the person will become an Associate Member with no voting rights and shall not be able to bring Guests into the Club.

(vi)  An Overseas Corporate Associate shall only remain in this category of membership for the duration of the sponsorship.

(g)  Sports Subscriber Associate

(i)  This category of Associate membership is only open to the nominated representative of a major financial sponsor of the Club or a Section, Designated Sports Association, Society or recreational sport where the sponsorship amount is a minimum of one hundred and fifty thousand Hong Kong dollars (HK$150,000) per annum in cash or other tangible consideration.

(ii)  The nominated representative of the financial sponsor shall be recommended by the Chairman and the Honorary Secretary or by two officers of a Section, Designated Sports Association, Society or the Sports & Recreation Sub-committee (as the case may be).

(iii)  A minimum sponsorship of one hundred and fifty thousand Hong Kong dollars (HK$150,000) per annum is the current benchmark for one such Associate membership to be offered to the nominated representative of any one sponsor, but further such Associate memberships may be offered for multiples of such figure provided that a maximum of three such Associate memberships in total may be offered to the nominated representatives of any one sponsor per annum (no matter the amount of sponsorship involved).

(iv)  Entrance Fee and Monthly Subscriptions shall be waived.

(v)  On gaining membership through this category the person will become an Associate Member with no voting rights.

(vi)  A Sports Subscriber Associate shall only remain in this category of membership for the duration of the sponsorship.

(vii)  The financial sponsor shall be deemed as the Responsible Person with its nominated representative for all acts and omission of such nominee whilst on the Club Premises and in particular shall be responsible for all Debts due from such nominee and any disciplinary action or proceedings taken by the Club in respect of such nominee pursuant to the Articles.

(h)  Sports Preferred Associate

(i)  A player of representative club standard able to play for any team engaged in league or inter-club competitions in a Section or Designated Sports Association (where preferred membership is permitted) or a coach, or referee (or person of similar status to a coach or referee) is eligible to join this category.

In addition, each Section and approved Designated Sports Association may, each calendar year, nominate up to two non-player applicants (other than coaches, or referees, or persons of similar status) who will be of benefit to such Section or Designated Sports Association and who shall be eligible to join this category as ‘Special’ Sports Preferred Associates.

Also, the Sports & Recreation Sub-committee may, each calendar year, nominate for this scheme up to ten applicants (whether players or non-players) who will be of benefit to Societies or other recreational sports within the Club and who shall be eligible to join this category as ‘Special’ Sports Preferred Associates.

In the case of ‘Special’ Sports Preferred Associates, any “benefit” to a Section, Designated Sports Association, Society or other relevant recreational sport shall exclude financial commitments or sponsorship.

A Spouse (as defined in the Articles) or former Spouse actively involved in sports to a representative club standard (see Article 3.11. (B) of the Articles and Policy Statement 6.8) shall be eligible to join this category at the discretion of the General Committee.

(ii)  There shall be no quota under this category of Associate membership (except as regards ‘Special’ Sports Preferred Associates).

(iii)   The applicant must be at least 28 years of age. An applicant who is under 28 years of age, but is otherwise eligible to join as a Sports Preferred Associate or a ‘Special’ Sports Preferred Associate, shall be processed for Junior Associate membership.

(iv)  The applicant will be processed for membership into the category in the manner set out in the Appendix hereto, except that an application which is made pursuant to Article 3.11. (B) of the Articles, or for ‘Special’ Sports Preferred Associate, under this category, in respect of a sport which is not controlled by a Section, or a Designated Sports Association with the privilege to propose Associate Members, shall first be made directly to the Sports & Recreation Sub-committee, which shall consider such application on its merits and make the appropriate recommendation to the Membership Sub-committee.

(v)  The prescribed Entrance Fee and Monthly Subscriptions and levies shall be paid.

(vi)  On gaining membership through this category the person will become an Associate Member with no voting rights.

(vii)   A Sports Preferred Associate may, upon the recommendation of a Section, Designated Sports Association or the Sports & Recreation Sub-committee (as the case may be), and subject to satisfactory compliance with the procedures set out in the Appendix hereto and the prior approval of the General Committee, be granted Full Membership.

(viii)  A Sports Preferred Associate who has applied to become an Absent Member shall be included on the Absent Members’ List in their category of membership current at the date of their listing. The granting of Absent Membership shall be subject to the General Committee’s endorsement that the individual has met the criteria for preferred membership up to the date he or she leaves the Hong Kong Special Administrative Region.

(i)  Junior Associate

(i)  Any person who is

(i)   otherwise eligible to be a Sports Preferred Associate; or

(ii)   otherwise eligible to be a ‘Special’ Sports Preferred Associate; or

(iii)   a Spouse or Child (as defined in the Articles) or former Spouse actively involved in sports to a representative club standard (see Article 3.11. (B) of the Articles and Policy Statement 6.8); is eligible, at the discretion of the General Committee, to join this category providing that such person has reached the age which entitles them to be registered with the relevant sports organisation to participate in that sport and is under 28 years of age.

(ii)  There shall be no quota under this category of Associate membership (except as regards ‘Special’ Sports Preferred Associates).

(iii)  The applicant will be processed for membership into this category in the manner set out in the Appendix hereto, except that an application which is made pursuant to Article 3.11. (B) of the Articles, or for ‘Special’ Sports Preferred Associate, under this category in respect of a sport which is not controlled by a Section, or a Designated Sports Association with the privilege to propose Associate Members, shall first be made directly to the Sports & Recreation Sub-committee, which shall consider such application on its merits and make the appropriate recommendation to the Membership Sub-committee.

(iv)  The prescribed Entrance Fee and Monthly Subscriptions and levies shall be paid.

(v)  On gaining membership through this category the person will become an Associate Member with no voting rights.

(vi)  On reaching 21 years of age, the sponsoring Section, Designated Sports Association or the Sports & Recreation Sub-committee (as the case may be) of a Junior Associate will be required to endorse the transfer from this sub category of membership (6.1(h) refers). A Junior Associate’s previous participation in their representative sport will be taken into consideration by the General Committee when considering the transfer from this sub category.

(vii)  On reaching 28 years of age, a Junior Associate’s membership will be automatically cancelled. A Junior Associate may, upon the recommendation (which should be based on the current playing status of the individual and their previous participation in their respective sport) of a Section, Designated Sports Association or the Sports & Recreation Sub-committee (as the case may be), and subject to the prior approval of the General Committee, be granted Sports Preferred Associate/Full Membership (paying, unless having previously held membership as a Sports Debenture Associate - in which case other reductions may apply, the normal Sports Preferred Associate Membership Entrance Fee which is applicable at that time, less the amount previously paid as the prescribed Entrance Fee for such Junior Associate) or (not having previously held membership in such category) such person may be proposed and accepted for Sports Debenture Associate Membership.

(viii)  A Junior Associates’ previous participation in their respective sport may be taken into account when considering a possible reduction in the commitment period applicable to a Sports Preferred Associate. The maximum reduction of the commitment period will be two years for exceptional contributions to their sponsoring Section, Designated Sports Association or Society (as the case may be) whilst a Junior Associate. Any reduction in the commitment period will be subject to a review of information made available by the sponsoring Section, Designated Sports Association or the Sports & Recreation Sub-committee to the General Committee.

(ix)  A Junior Associate who has applied to become an Absent Member shall be included on the Absent Members’ List in their category of membership current at the date of their listing. The granting of Absent Membership shall be subject to the General Committee’s endorsement that the individual has met the criteria for preferred membership up to the date he or she leaves the Hong Kong Special Administrative Region, if that date is within the first six months of Associate membership. Upon reaching 28 years of age, a Junior Associate’s name shall be removed from the Absent Members’ List.

(j)  Sports Debenture Associate

(i)  Any player or national coach or referee (or person of similar status to a coach or referee) who has played or been involved and is capable of playing or involvement at the highest individual or team level engaged in league or inter-club competitions in a Section or Designated Sports Association (where preferred membership is permitted) is eligible to join this category.

A Spouse (as defined in the Articles) or former Spouse actively involved in an eligible sport at such highest level (see Article 3.11. (B) of the Articles and Policy Statement 6.8) shall be eligible to join this category at the discretion of the General Committee.

(ii)  Quotas for Sports Debenture Associate membership shall be allocated to Sections and Designated Sports Associations (where sports preferred membership is permitted) based on team/squad size and shall also reflect the situation where a Section or eligible Designated Sports Association has both male and female individuals/teams playing at such highest level.

The quota allocation to the existing Sections and Designated Sports Association, at any one time, shall be as follows:

Rugby Section               20  (15 men, 5 ladies)
Hockey Section             15  (10 men, 5 ladies)
Soccer Section              12  (10 men, 2 ladies)
Squash Section             10  (7 men, 3 ladies)
Lawn Bowls Section      10  (5 men, 5 ladies)
Netball Division             10    ---

The quota allocation shall be further restricted such that, at any one time, no more than one half of the numbers comprising any first team squad (male or female) of any Section or eligible Designated Associate Sports Association (as determined by the General Committee) may be Sports Debenture Associates.

There shall be a separate quota, at any one time, of two Sports Debenture Associate memberships in respect of coaches, referees, etc for each Section and eligible Designated Sports Association.        

(iii)  Each Section or eligible Designated Sports Association may allocate up to three Sports Debenture Associate memberships, at any one time, from their main quota, to individuals who are not eligible under Paragraph (i). The preferring Section or Designated Sports Association must, in such cases, attach to the individual’s Application Form a detailed justification for the allocation to such individual.

(iv)  The applicant must be at least 21 years of age.

(v)  The applicant will be processed for membership into this category in the manner set out in the Appendix hereto.

(vi)  Entrance Fee is waived, but prescribed Monthly Subscriptions and levies shall be paid (on the same level as “Senior” Junior Associates).

(vii)  On gaining membership through this category the person will become an Associate Member with no voting rights.

(viii)  No Sports Debenture Associate may remain in this category for more than a total period of three years. At the three-year point the Sports Debenture Associate’s membership will be automatically cancelled. A Sports Debenture Associate may then (or at any time after two years of the three-year period), upon the recommendation of a Section or Designated Sports Association, and subject to the prior approval of the General Committee, be granted either

(aa) Full Membership (if the applicant is then at least 28 years of age, paying the normal Sports Preferred Associate membership Entrance Fee which is applicable at that time); or

(bb) “Senior” Junior Associate membership (if the applicant is not then at least 28 years of age, paying the normal Junior Associate membership Entrance Fee) and, thereafter, Full Membership in accordance with (aa) above.

Approval pursuant to (aa) above, or (bb) above, shall be conditional upon the applicant signing a supplementary Commitment Pledge Form for an additional period of commitment over and above the maximum 3 year period applicable for this category of Associate Membership.  Such period to be determined by the General Committee based upon information available, but would normally require a minimum of 4 years commitment to be completed.

(ix)  Subject to the endorsement of the General Committee, a Section or Designated Sports Association can terminate the membership of any of their Sports Debenture Associates at any time.

(x)  A Sports Debenture Associate may not apply to become an Absent Member.

APPENDIX

To be preferred for membership as a Sports Preferred Associate/Full Member, Junior Associate or Sports Debenture Associate of the Club, individuals shall have complied with the following procedures.

1.  Preliminary Attendances

(a)  Training Sessions

Individuals shall attend an adequate number of training/coaching sessions so that their skills and suitability may be assessed. Individuals must be introduced to a team captain or coach or an officer of the relevant Section, Designated Sports Association or Society upon the first attendance.

(b)  Temporary Registration

Such team captain, coach or officer shall immediately arrange for the temporary player registration for such individual. Such registration shall be forwarded to the Membership Services Manager by the Membership Officer of the supporting Section, Designated Sports Association or Society either before, or forthwith after, the initial training/coaching session concerned. For temporary registered players who have attended training/coaching sessions prior to the commencement of the official start of the respective league seasons for a Section, Designated Sports Association or Society, such Temporary Registration will automatically cease 30 days beyond that commencement date. A Section, Designated Sports Association or Society must advise the Membership Services Department within the 30 day limit, as to whether, or not, an application for Sports Preferred Associate Membership, Junior Associate or Sports Debenture Associate is to be submitted. All applications for Sports Preferred Associate, Junior Associate or Sports Debenture Associate memberships should be made within the 30 day limit. For those individuals arriving after the start of the respective league season, Temporary Registration, for that individual will be valid for a maximum period of 45 days whereupon such Temporary Registration will automatically cease (procedures for applying for membership shall be the same as outlined above).  No individual may attend any second training/coaching session or play for any team representing the Club until their Temporary Registration has been confirmed by the Membership Services Department, nor continue to play, train or be involved with the activities of a team, Section, Designated Sports Association or Society after the validity period of their Temporary Registration has expired. 

Temporary Registration may be extended by a maximum of 30 days by the Membership Services Manager, or the Membership Sub-committee on special circumstances. Where an extension to the validity period for a temporary registered player is not granted by the Membership Services Manager or the Membership Sub-committee and where the sponsoring Section, Designated Sports Association, Society or the Sports & Recreation Sub-committee do not agree with the decision, they will have the right to refer the matter to the General Committee.

For individuals attending to be tested for Squash skills, and merely put on the Squash Section’s waiting list, any subsequent attendance, rather than such attendance shall be deemed to be a “first attendance” for the purposes of Temporary Registration. For coaches of Mini-sports, the chairman of such Mini-sport shall assess an individual’s involvement and designate an appropriate date which shall be deemed as a “first attendance.”

(c)  Selection for a Team

The Section, Designated Sports Association, Society or other appropriate sports body (as the case may be) shall, through its team selection/coaching procedures or otherwise, ensure temporary registered players, when possible, are given the opportunity to participate at the level considered commensurate with their perceived skill or ability.

(d)  Representing the Club

It will be necessary for temporary registered players to register as a player/coach/referee with the appropriate recognised national sports association or other governing body prior to representing the Club. The Section, Designated Sports Association, Society or other appropriate sports body (as the case may be) shall adopt a formal procedure for such registration and advise the Membership Services Manager of the registration details.

Note:  This section (1) of the Appendix may not necessarily apply to ‘Special’ Sports Preferred Associate candidates; nor, in some instances, to a Spouse or Child seeking to become a Sports Preferred Associate, Junior Associate or Sports Debenture Associate pursuant to Article 3.11. (B) of the Articles, but the Sports & Recreation Sub-committee, in conjunction with the relevant Section or Designated Sports Association, shall conduct such investigation as it shall see fit in order to determine whether an individual is suitable and shall likewise oversee these matters for candidates nominated by the Sports & Recreation Sub-committee.

2.   Submitting an Application Form For Preferred Membership

Whether or not an individual has been registered as a temporary player, if it is determined by a Section, Designated Sports Association or the Sports & Recreation Sub-committee (as the case may be) that persons are needed by a Section, Designated Sports Association, Society or other appropriate recreational sport to play/coach/referee at the level at which the individual concerned is capable, and that such individual is suitable for preferred Membership, the individual shall be given, and properly complete an “Application For Preferred Membership (Sports)” Form. The Section, Designated Sports Association or Sports & Recreation Sub-committee (as the case may be) shall appoint two officers to scrutinise, to propose and to second applications before they are passed to the Membership Services Manager for processing. The category of Associate membership for which an Applicant is preferred and the capacity in which he or she will participate shall be stated on the Application Form.

For ‘Special’ Sports Preferred Associate Applicants, a detailed statement justifying the nomination of the individual shall be attached to the Application Form.

Sections, Designated Sports Associations and the Sports & Recreation Sub-committee shall adopt formal procedures for providing and submitting preferred individual’s Application Forms, which must be received a minimum of 7 days before the end of any Temporary Registration period (refer to 1(b) above.

3.  Associate Membership

The application will initially be considered by the Membership Sub-committee for recommendation to the General Committee and, if found in order and approved (by a majority, which may be sought by circulation), the Applicant will be allocated a Temporary Preferred Membership Account Number (or a Sports Debenture Associate Account Number). The Membership Services Manager will then write a letter to the Applicant, copied to the preferring Section, Designated Sports Association or Sports & Recreation Sub-committee (as the case may be), offering preferred membership and explaining the formalities, such as payment of the appropriate Entrance Fee, setting up auto-pay for Monthly Subscriptions and bills, arrangements for photograph(s), etc.

The Applicant will be required to make an appointment to meet with the Membership Services Manager to finalise these matters and will also be required to sign a Commitment Pledge Form confirming his or her commitment to support the preferring sport concerned, and the Club. The commitment period for a Sports Preferred Associate Member is currently 4 years. For Junior Associates or Sports Debenture Associates who decide not to proceed to Full Membership (Sports Preferred), such period shall sooner terminate at 28 years of age, or after three years, respectively. ‘Special’ Sports Preferred Associate Applicants shall be obliged to commit to the provision of the benefit to the relevant sport (where such benefit is of an ongoing nature) for the appropriate period. The commitment period of Junior Associates, Sports Debenture Associates, or a Spouse or Child of a Member applying for Sports Preferred Membership will be determined in accordance with paragraph 6 below.

A Membership Card or Cards will then be issued to the Applicant, the Account will be activated, the commitment period will commence on that date and full use of the Club facilities will be available to the Applicant, their Spouse and Children.

The Applicant will have 14 days from the date of the letter from the Membership Services Manager to take up the offer of preferred membership, failing which the offer will automatically lapse and the preferring Section, Designated Sports Association or Sports & Recreation Sub-committee (as the case may be) shall be informed accordingly.

The Membership Services Manager will also give the Applicant a copy of the Club’s constitutional documents consisting of the Articles and Bye-laws of the Club (and Policy Statements) as well as a copy of the bye-laws or constitution of the relevant Section, Designated Sports Association or Society. By accepting the offer of preferred membership, the Applicant will acknowledge that he or she is bound by and will observe the provisions of the Club’s constitutional documents.

Sports Preferred Associates and Junior Associates must serve a period of Temporary Preferred Membership prior to becoming, if approved, permanent members. A Sports Preferred Associate Applicant can become a Full Member (Sports Preferred). An Applicant under 28 years of age can be ‘confirmed’ as a Junior Associate until reaching 28 years of age.

The total period spent as a Temporary Preferred Member will generally be in the order of up to twelve months. This provides an opportunity for the Applicant to assess the Club and for the Club and the preferring sport (or Sports & Recreation Sub-committee) to assess the Applicant.

The Membership Sub-committee may require any Applicant for Sports Debenture Associate Membership to attend and be interviewed by a panel convened by the Membership Sub-committee in accordance with the procedures set out in Paragraph 5. below, and shall do so in the event a Sports Debenture Associate subsequently becomes an Applicant for Junior Associate or Full Member (Sports Preferred) having not previously attended an interview.

4.  Regular Participation, Etc.

Sports Preferred Associates, Junior Associates and Sports Debenture Associates shall support the relevant sport by participating in training, matches, Club tournaments and social events and generally become actively involved in the relevant Section, Designated Sports Association, Society or recreational sport concerned, and Club life as a whole. The relevant Section, Designated Sports Association, Society (and the Sports & Recreation Sub-committee), as the case may be, shall ensure that the relevant team captains or coaches (or equivalent) observe that the individual is regularly participating in the activities of the team (if any) and Section, Designated Sports Association, Society or other recreational sport concerned.

For ‘Special’ Sports Preferred Associates, the Section, Designated Sports Association, or Society (and the Sports & Recreation Sub-committee), as the case may be, shall ensure that benefit to the relevant sport as set out in the statement attached to the individual’s Application Form is being, or has been, fully provided.

5.  Membership Sub-committee Interview

Towards the end of the period as a Temporary Preferred Member, upon the recommendation of the preferring Section, Designated Sports Association or Sports & Recreation Sub-committee (as the case may be) every Sports Preferred Associate and Junior Associate (for Sports Debenture Associates refer to Appendix Section 3 final paragraph) will be invited to attend before an interview panel convened by the Membership Sub-committee to determine whether the individual should be recommended to the General Committee for permanent membership ie as a Full Member (Sports Preferred) or ‘confirmed’ Junior Associate Member.

Although other officers of a Section or Designated Sports Association or the Sports & Recreation Sub-committee (as the case may be) may come into contact with the individual from time to time, it shall be a nominated officer who shall primarily recommend the preferred individual for permanent membership. The relevant officer of the Section or Designated Sports Association or the Sports & Recreation Sub-committee (as the case may be), or their representative, shall also attend the interview if required by the Membership Sub-committee.

Individuals will normally be given not more than two opportunities to attend, failing which (unless there are extenuating circumstances agreed by the Membership Sub-committee) their membership may be automatically terminated and the preferring Section, Designated Sports Association or Sports & Recreation Sub-committee (as the case may be) shall be informed accordingly.

Any outstanding balance of any Entrance Fee must be deposited with the Club not less than 48 hours before such interview.

The panel will consider reports from the relevant Section, Designated Sports Association, Society and/or Sports & Recreation Sub-committee (as the case may be) as well as the individual’s spending record and any disciplinary matters reported by the Management of the Club. The panel will be looking to confirm that the individual is of suitable character for permanent membership and that their commitment is being satisfactorily performed. It will question the individual about their involvement in the relevant Section, Designated Sports Association, Society or other recreational sport concerned, and the Club generally. Spending records are an indication of use of Club facilities and sociability and, whilst it cannot be defined with accuracy, and there are many variable circumstances, the spending record at food and beverage outlets in the Club should be commensurate with the individual’s financial ability (a student Junior Associate Applicant would not be expected to have any significant spending in the Club, whereas a professional, in mid career, might be expected to have an above average spending record). The existence of a Spouse would be expected to increase such spending record. The average monthly spending record at the Club’s food and beverage outlets for a single adult Member in usual circumstances should not be less than a sum equivalent to the Monthly Subscription he or she is charged and this will be used as a basis. Upon commencement of Temporary Preferred Membership, applicants will be subject to the appropriate minimum Food and Beverage spend. Applicants’ accounts will be debited accordingly, with any actual F&B spend during any given month, throughout the period of commitment. If an applicant has not met the appropriate minimum F&B spend, the outstanding balance will be automatically charged to the Member’s account. For clarification, F&B spend is limited to spend at F&B outlets and the Club kiosk only.  The individual may also be tested on knowledge of the Bye-laws.

The Membership Sub-committee interview panel will put forward its recommendation to the General Committee, which will decide whether the individual shall be granted permanent membership. If unsuccessful, the membership will, upon notice to the individual, be terminated and the preferring Section, Designated Sports Association or Sports & Recreation Sub-committee (as the case may be) shall be informed accordingly. If successful, the individual shall be admitted as a Full Member (Sport Preferred) (or Junior Associate membership will be ‘confirmed’ for individuals under 28 years of age), and a new Account Number and Cards will be issued.

6.  Expiry of Eligibility in a Category

Junior Associates or a Child (including Article 3.11. (B) Junior Associates), upon reaching  28 years of age (in the case of a Child upon reaching 26 years of age, they would then qualify to become a Junior Associate), may, upon approval by the General Committee, be admitted as a Full Member (Sports Preferred) provided that a letter of support is received from the relevant Section, Designated Sports Association, Society and/or Sports & Recreation Sub-committee, the appropriate current Entrance Fee is paid, any interview required by the Membership Sub-committee is attended and provided that the individual acknowledges by addition to his or her Commitment Pledge Form the further commitment period to be served upon becoming a Full Member (Sports Preferred).

The Membership Sub-committee will consider information available regarding the individual’s past commitment to the sponsoring sport before recommending to the General Committee any additional commitment period required on becoming a Full Member. Such commitment period will normally be not less than two years.

Sports Debenture Associates, upon the expiry (or during the final year) of their three-year period in that category may, on the same basis, be admitted as confirmed Junior Associates (if under 28 years of age) or Full Members (Sports Preferred), provided that, in the latter case, the individual acknowledges by addition to his or her Commitment Pledge Form that a further commitment period is to be served, so as to equate to a total of five years (on the terms applicable under this Appendix) if the individual wishes to avail of the reduced Entrance Fee.

7.  Monitoring of Commitment

Each Section or Designated Sports Association or Society/Sports & Recreation Sub-committee (as the case may be) shall adopt a formal procedure for and shall record the appropriate details of all persons participating in the relevant sport, and shall maintain such records during the prescribed period of commitment for any person who shall have joined the Club by preferred membership methods and procedures. Such details shall include (but not be limited to) such person’s registration with their relevant sports association or other governing body, training and playing records and participation in social activities. These records shall be submitted periodically, upon request, to the Membership Services Manager in prescribed Forms for scrutiny by the Membership Sub-committee which shall monitor the commitment of all preferred Members during their period of commitment.

Members joining under the category of ‘Special’ Sports Preferred Associate shall be monitored according to the nature of the benefit to the relevant sport as detailed in the statement attached to the individual’s Application Form.

8.  Inadequate Commitment, Etc.

If a preferred Member fails to demonstrate adequate commitment to the relevant Section, Designated Sports Association, Society or other recreational sport concerned, and the Club, whether during any period of Temporary Preferred membership or during any other time within the commitment period, without good reason, either the preferring Section, Designated Sports Association or Society through the Sports & Recreation Sub-committee (as the case may be) may withdraw its support for the individual’s membership or the Membership Sub-committee may determine such failure has occurred. In either case, the Membership Sub-committee may, upon consultation with the Section, Designated Sports Association or Society through the Sports & Recreation Sub-committee (as the case may be), and with notice to the individual and after due enquiry, make a negative recommendation and, upon confirmation by the General Committee and notice to the individual, the membership will be terminated and the preferring Section, Designated Sports Association or Sports & Recreation Sub-committee and Society (as the case may be) shall be informed accordingly.

If the commitment period of any Member is interrupted by a period as an Absent Member, or serious injury or other circumstances (which in some cases may include pregnancy), the Membership Sub-committee may require such Member to extend his or her commitment period accordingly by addition to his or her Commitment Pledge Form.

In the event of serious injury during a commitment period, the following guidelines shall apply:

(a)  Any injury, however sustained, which lasts longer than three months and interferes with the playing commitment may require the extension of the commitment period for an equal amount of time.

(b)  This extension may not be required if the Member shows other commitment by coaching, refereeing or other activity within a Section, Designated Sports Association, Society or other recreational sport (as the case may be) whilst the injury is healing.

(c)  If the injury is classed as permanent (also supported with a medical certificate), the Member will be expected to support a Section, Designated Sports Association, Society or other recreational sport (as the case may be) or the Club in other ways. This could include coaching, refereeing, sub-committee work, active support and assistance, sponsorship etc. The support does not have to be limited to the Section, Designated Sports Association, Society or other recreational sport (as the case may be) to which the original commitment was made.

(d)  It is important to stress that if an injured Member is able (walking wounded), he or she would still be expected to use the Club and its facilities on a monthly/regular basis, using the same spend criteria.

In the event of pregnancy during a commitment period, the following guidelines shall apply:

Interference with the playing commitment which lasts longer than 3 months during pregnancy may require the extension of the commitment period for an equal amount of time.

This extension shall not be required if the Member shows other commitment by coaching, refereeing, sub-committee work, active support and assistance, sponsorship or other supporting activity to a Section, Designated Sports Association, Society or other recreational sport (as the case may be) or the Club in other ways. The support does not have to be limited to the Section, Designated Sports Association, Society or other recreational sport (as the case may be) to which the original commitment was made.

A Section or Designated Sports Association may apply, at any time in the three-year period of Membership of a Sports Debenture Associate for the endorsement of the General Committee to the termination of such Sports Debenture Associate’s membership.

9.   Termination: Entrance Fees; Monthly Subscriptions; Re-application

In the event that membership is terminated under Paragraph 5. or 8., or Full Membership (Sports Preferred) or confirmed Junior Associate Membership is declined by the Applicant, or the Applicant resigns his or her Membership, all Monthly Subscriptions will be forfeited and:

(a)  For Junior Associate Applicants, Entrance Fees will be forfeited;

(b)   For Sports Preferred Associate Applicants, Entrance Fee deposits will be  forfeited in respect of each period of Membership as follows:    

Period of Membership      Refund of Deposit
Up to 2 months      100%
2 – 6 months           80%
6 – 9 months           50%
9 – 12 months         0%

Anyone paying by instalments, no refund is payable.

(c)  For Junior Associates seeking Full Membership (Sports Preferred) and Sports Debenture Associates seeking confirmation as Junior Associates or Full Membership (Sports Preferred) pursuant to Paragraph 6. above, Entrance Fee deposits will also be refunded in accordance with (b) above; and

(d)  Any re-application will only be considered after a period of 12 months has elapsed since the date of final correspondence on the matter.

In the event that membership is terminated under Article 3.8. or 5.2. or suspended or terminated for disciplinary reasons, Entrance Fee deposits for Sports Preferred Associate and Junior Associate Members and Monthly Subscriptions for Sports Preferred Associate, Junior Associate and Sports Debenture Associate Members will not be refunded.